#Word document info update
#Word document info archive

In the Include with document area, click to clear the Document Properties check box, and then click OK. On the Tools menu, click Options, and then click the Print tab. In the Printing Options area box, click to clear the Print document properties check box, and then click OK. To do this, follow these steps:Ĭlick the Microsoft Office Button, and then click Word Options. To resolve this behavior, clear the Document Properties check box. This behavior occurs if you selected the Document Properties check box on the Print tab from the Options dialog box.

When you print a document in Microsoft Word 2000, Microsoft Word 2002,Microsoft Office Word 2003, or Microsoft Office Word 2007 an additional page is printed that contains information about the document.

#Word document info update

Update all the fields in the main document in one go.An additional page that contains document information is printed in Word Symptoms Or you can press Ctrl+A followed by F9 to

You can also update the field by selecting it and Printing will, provided that you have Update Fields ticked under Tools Unfortunately, if you also have the field in the main document, (for example, in the coversheet), going into Print Preview won't update Print Preview, the field will automatically update in the Headers or Footers. When you want to update the version number, all you have to do is select theĬustom tab of the File Properties dialog again where it says Properties,Ĭlick on “Version ”, and where it says Value, type the new See also the article How properties and DocProperty fields work. Makes if fast and easy to work with custom document properties and to insertĭocProperty fields. TIP: The Word add-ins DocTools DocPropertyManager I only covered the long way round because using the Insert Field dialogĭoesn't require you to know the correct syntax it's a very useful dialog, and Press Alt+F9 to toggle the field codes back off, and you'll see theĪlternatively, you could simply have pressed Ctrl+F9 to insert theįield braces and within the field braces, you could have typed: If you now press Alt+F9 to toggle field codes on, you'll see: You can then copy and paste the field into any other Headers or Footers, Need the version number to be displayed), type the Word “Version ”, followed by a space and:Ĭlick the Options button, select “Version ” in the list Then in your Header or Footer, (and on your cover sheet or wherever else you Where it says Type, select “Number ” and where it says Value, Select File + Properties and then the Custom tab. To create a custom Document Property to store the version number: However, that is outside the scope of this article.

#Word document info archive

The version without using your macros) and to write a version control macroĪssigned to an “Update Version ” button to take care of updating theĭocument variable, the “Last Updated Date ”, the revision historyĪnd the document's filename (and the filepath, if you have an archive strategyįor old versions), as well as taking care of transitions between draft and live status. Note: If you are a developer, you would do much better to use aĭocument Variable rather than a Document Property (so that the user can't update However, you can create a custom Document Property to store the version Perspective, the document revision number (we'll call it the version numberįrom now on to distinguish it from the thing that gets incremented on each save) should be incremented each time aĭocument is redistributed, and not each time it is saved (it couldīe saved many times during a single editing session). You can see if you select File + Properties + Statistics, this is of no use,īecause it is incremented every time the document is saved. Creating a custom Document PropertyĪlthough there is a built-in Document Property called Revision Number (which Realise you have a corruption you may have to go back to a very old file to Taking backups won't necessarily help,īecause the corruption may creep up on you gradually, and by the time you and like Fast Save and Master Documents, which are similarly broken unless If you use Versions (File + Versions) to store multiple versions of aĭocument within a single file, then it will only be a matter of time before yourĭocument corrupts and you lose all your work. How can I get Word to automatically display the document version number in the Header & Footer?Īrticle contributed by Dave Rado Why Versions should be avoided